Publications

The menu to the right offers detailed information on how to order different types of print jobs and turn in your materials, how to fill out the communications order form, postage and mailing tips, etc. If you need more information or help e-mail the Communications Office to set up a meeting to discuss your print needs.

Ordering a print job

The Communications Office coordinates print jobs that are used to support CCAD departments and bear the college logo. Most print jobs are included in the publication production schedule (see below). Generally the first step to ordering a print job is adding your job to the schedule.

The actual production process, however, begins when you fill out the communications order form.

The publication schedule

The Communications Office creates two publication schedules per year, the purpose of which is to plan out all the publications and set reasonable timelines to ensure that each office is getting their printed material in a timely manner and for the best price.

Before creating the production schedule the Communications Office will send out an e-mail requesting each department to turn in their print needs for the upcoming publishing term. Once the all the publication requests are in, the office creates a timeline and sets specific deadlines.

What if I need something printed, but it’s not on the schedule?

Ideally most print jobs will be scheduled in advance, however, this is not always possible. If you need a print job that is not on the production schedule, d the Communications Office will work with you to determine how long your job will take, add it to the schedule, and set a reasonable timeline. Generally jobs fall into two catagories:

• Full-service jobs require design, proofing, and print coordination and generally take eight to 10 weeks depending on the scope of the project and the number of other items on the docket.
• Quick-print jobs refer to invitations printed on existing card stock, internal posters (e.g. visiting artist or faculty presentation posters, which have pre-made templates), and black-and-white items that need to be typeset but can be copied in house

Use the links below for more information on full-service print jobs:

• either reprinting an existing document or
• creating new print job and
• quick-print jobs and how to order them.

If you still have questions call the publications coordinator to set up a meeting.

What you need to know about deadlines

Due to the volume of printed material produced, meeting deadlines is very important to keeping jobs on schedule. However, sometimes adjustments need to be made to the timeline. Please keep in mind that any changes you need to make to milestones in the timeline (for example, when copy is due) will impact the delivery date for your job.

For each day a milestone is extended, your delivery date could be set back at least two business days. This is necessary for the Communications Office to re-work its master print schedule and resolve any production issues resulting from the delay (depending on the number of other print jobs that are in progress).

After a job is in progress there could be occasions when you find it necessary to make changes to copy or to graphic elements of your piece. Depending on the extent of these changes and the production stage of your job, your delivery date could be affected. A meeting with the Communications Office may be necessary to determine logistical and cost issues associated with making substantive changes and staying within the established timeline and budget for your job.

The satisfaction survey

We welcome your feedback. After finishing a job for you, we will provide you with a satisfaction survey and ask that you complete it so we can gauge your experience with the Communications Office. This will help us identify opportunities to better meet your needs.