Reprinting existing documentsIf you are reprinting an existing document with changes and/or updates, make minor updates in red pen on the current piece. Minor updates are generally dates, times, one or two word changes, and any sections or sentences that you would like deleted. Larger amounts of text that need to be added or rewritten should be submitted in Microsoft Word following the text submission guidelines (see menu to the right). Indicate where the new text needs to be placed by marking with a red pen on the current piece. If you have more than one block of new text to add you may want to number or letter the new insertions. For example, if you have a brochure and a paragraph needs to be rewritten on page 1, you would mark out the old paragraph indicating that it should be deleted, then you would provide the new paragraph in a word document and label it (e.g. insert #1). On the print piece that you are updating you would provide a notation (e.g. “insert #1 here”) to indicate where the new paragraph should be placed. The Communications Office is happy to help with this process, simply e-mail and schedule a convenient time. Once you have all of your updates noted, your text written in Word according the guidelines, and your order form completely filled out, submit the order form along with the printed piece marked with your changes via campus mail to the publications coordinator. E-mail the corresponding Word document (if needed) and any new images. All of these items should be delivered by a previously agreed upon deadline. If you have missed the deadline, please be aware that this will effect the delivery date of your print job. If you are submitting a reprint with changes job that is not on the productions schedule e-mail the Communications Office to set up a meeting and arrange the timeline. Keep in mind, jobs could take anywhere from eight to 10 weeks from the time you turn in all your materials, depending on the scope of the project and the number of projects currently in production. Tips:
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