Text submission guidelines

In order to meet your deadlines and to make all CCAD materials look and read their very best, the Communications Office respectfully requests that these guidelines are followed when submitting new or rewritten text.

Please note that documents not following these guidelines for new design/printing projects will promptly be returned and may jeopardize your original deadline.

Please do:

• use Microsoft Word to create the document
• put only one space between sentences in a paragraph
• single space all copy, use a double space (or hit enter/return twice) between paragraphs
• set one-inch margins on an 8.5 x 11 inch, horizontally formatted page
• use tabs instead of the space bar or a series of periods to separate text
• use a comma before “and” in a series (i.e., I would like a martini, a beer, and a glass of merlot.)
• run spell/grammar check
• proof for accuracy and consistency
• send all documents as an e-mail attachment the same day that the hard copy and completed communications form are submitted
• on the hard copy, highlight or mark with red pen any specific text that should be emphasized

Please do not:

• format the document, including underline, and justify
• put in page breaks
• put in page numbers
• put page numbers in an index or table of contents
• hard return at the end of sentences (let it flow as it will change when it is formatted)
• say “continued” at the top of a page
• use more than one exclamation point, ever!
• use “etc.” or “...” unless absolutely necessary—try to explain as best as possible instead
• use bold or all caps unnecessarily